Congress Connect 2021 Highlight – Ian and JoAnn Walters’ presentation on MTO Facility Audits

Congress Connect 2021 Highlight – Ian and JoAnn Walters’ presentation on MTO Facility Audits

A personal highlight of the conference for me was Ian and JoAnn Walters’ presentation on MTO Facility Audits. Ian and JoAnn are experts in the area, they are commercial vehicle consultants with decades of experience working as D.O.T. officers and as Facility Audit investigators. On the first day of the conference, Tuesday, January 12th, they shared some of their knowledge with us.

Some highlights from Ian and JoAnn’s presentation:

  • Companies must have a way of tracking communication between the driver and the company on a day-to-day basis, this communication must be recorded or saved and is used as a reference in case of audit.
  • Even if your driver is logbook-exempt, they must still use daily inspection sheets as evidence of pre-trip inspections. If you face an audit, these daily inspection sheets will be examined. Pre-trip inspection sheets must be kept for 6 months from the date of inspection.
  • Each vehicle needs its own file, complete with a 2 year history of any repairs done, and any officers or annual inspections done as well over the past 2 year period. Of course, it’s good practice to retain a full history of repairs done on your vehicle over the lifetime of ownership.
  • It’s recommended that you check your drivers’ records at least once a year, to ensure that there haven’t been any recent convictions.

A big thank you to Ian and JoAnn Walters for their informative presentation! If your business is struggling to manage your fleet, I recommend contacting Ian and JoAnn as their knowledge and experience is second to none. I will be updating this post with their contact information.

If you’re looking to improve your driver and vehicle files, DriverVerified can get you started for free. Visit driververified.com and join us today!